RKA Is Hiring.

Job Overview: Rosati-Kain Academy (RKA) seeks a dedicated and efficient Business Manager to support the school's successful operation. The Business Manager will ensure the timely provision of services, equipment, and supplies necessary for the school’s success, working collaboratively with the President, Admissions staff, Advancement staff, the RKA Board of Directors, and other stakeholders. This role requires managing all non-academic operations with integrity, compliance, and excellent customer service, fostering a positive and professional environment.

Reporting directly to the President and the Board of Directors, the Business Manager will play a key role in building the school budget, achieving financial goals, and managing human resources and other non-academic activities. The Bookkeeper and the Facilities Manager will report to the Business Manager. Key responsibilities include proposing and implementing improvements for non-academic operations, developing and enforcing policies, ensuring compliance with all applicable laws, and keeping the President and the Board regularly informed on business, operational, and financial matters. The Business Manager will also manage potential claims and liabilities, serve as a liaison for the Board of Directors Finance Committee, identify and manage grant opportunities, collaborate with accountants and attorneys, and oversee facilities, IT, maintenance, security, insurance, and employee benefits.

In the realm of human resources, the Business Manager will collaborate on annual updates for faculty and staff handbooks, manage employee benefits, payroll, health insurance, and retirement plans cost-effectively, review and improve job application forms, and prepare employment agreements and job descriptions. Regarding facilities, the Business Manager will work with the Facilities Manager on operations, budgeting, future planning, and contract preparation.

The role also involves identifying and arranging the purchase or lease of supplies, services, and equipment, ensuring technology hardware and software are functional, addressing IT issues, and managing financial operations including budgets, tax returns, bank accounts, investments, income, expenses, and financial reporting. Additionally, the Business Manager will support fundraising activities, ensure compliance with grant and donor restrictions, manage expense reimbursements, and solicit and evaluate insurance proposals.

The Business Manger should embrace the mission of Rosati-Kain Academy, be passionate about managing the non-academic aspects of the school with excellence, and demonstrate a strong commitment to teamwork and collaboration.

Qualifications: 

• 5+ years in small business, financial, or accounting management, or experience with non-profit organizations and educational institutions,
• a bachelor’s degree or higher in Accounting, Finance, or a related field,
• effective people management skills,
• the ability to quickly analyze issues and learn new skills,
• operational experience with financial software and systems (preferably Paylocity and QuickBooks), proficiency in Microsoft Office (Excel, Word, PowerPoint),
• strong communication skills,
• experience in grant writing and funding applications.

To Apply: Please submit:

1. CV/Resume
2. Cover Letter 
3. A list of three professional references

Send all materials to [email protected] using "Business Manager" in the subject. 

Job Overview: The Administrative Assistant provides administrative support to the Principal and Business Manager.  This role demands excellent organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will have exceptional communication abilities, a strong attention to detail, and the capability to handle sensitive information with the utmost confidentiality.

Job Responsibilities:

1. Administrative Support:
   • Maintain and organize various files and records, both electronic and physical.
   • Assist in the main office answering phones, deliveries, and welcoming visitors in the absence of the Office Manager.
   • Maintain and update staff databases and records.
   • Generate reports and data analysis as required by the Principal and Business Manager.
   • Ensure data confidentiality and integrity in compliance with school policies and regulations.
   • Make copies of documents as requested by other staff.
   • Prepare and edit correspondence, communications, presentations, and other documents as requested.
   • Perform other activities as requested by the Principal and Business Manager.
2. Business Manager Support:
   • As requested by the Business Manager, update and manage payroll system, including calculation of time to be paid and overtime.
   • Prepare and distribute employment agreements at the direction of the Business Manager.
   • Prepare and distribute enrollment contracts and tuition correspondence at the direction of Admissions staff and Business Manager.
   • Scan personnel documents and organize and maintain personnel files.
   • Scan financial documents and organize and maintain financial files (including contracts for equipment and services and payments for such equipment and services)
   • Perform other administrative functions as requested by the Business Manager.
   • Manage the Business Manager’s schedule, including appointments and meetings.
3. Principal Support:
   • Working with the Registrar, prepare reports as required by the Archdiocese and other oversight organizations.
   • Assist the Principal in preparing for and implementing activities required by accreditation body.
4. Meeting and Event Coordination:
   • Assist with planning, coordinating, and executing education-related school events, meetings, and functions, including awards ceremonies, parent-teacher conferences, committee and board meetings.
   • Prepare agendas, materials and presentations for education-related events and meetings.
   • Manage logistics for education-related events, including venue setup, catering, and equipment.
   • Record and distribute meeting minutes and follow up on action items as needed.
   • Assist Advancement staff with preparation and implementation of fundraising-related events.
   • Assist Admissions staff with preparation and implementation of admissions-related events.
   • Assist Alumnae coordinator and other staff with preparation and implementation of alumnae events.
5. Project Management:
   • Assist with the planning and execution of special projects and initiatives as directed by the Principal and Business Manager.
   • Conduct research and compile information for reports and presentations as directed by the Principal and Business Manager.
   • Monitor project timelines and deliverables to ensure timely completion.
6. Communication:
   • Maintain positive relationships with faculty, staff, students, parents, and external partners and provide excellent customer service.
   • When requested, coordinate and facilitate communication between the Administration, faculty, staff, students, and parents.

Qualifications:

• Successful experience in an assistant or similar administrative role, preferably in an educational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Pdf Professional and other office software.
• Ability to quickly learn other business software programs.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion in handling confidential information.

To Apply: Please submit:

1. CV/Resume
2. Cover Letter 
3. A list of three professional references

Send all materials to [email protected] using "Administrative Assisatnt" in the subject.