RKA Is Hiring.

Rosati-Kain Academy is seeking an Athletic Trainer for the 2024-2025 school year to collaborate closely with athletes, coaches, and medical specialists, focusing on evaluating athletes' physical condition, injury prevention and treatment, and performance enhancement. The Athletic Trainer will assess athletes, devise personalized exercise regimens, diagnose and manage sports-related injuries, provide rehabilitation services, and offer guidance on overall health and fitness. They will work alongside coaches, physicians, physical therapists, and families to ensure athletes receive comprehensive care and support.

Job Responsibilities:

• Utilize expertise in sports-related injuries to diagnose and treat athletes 
• Administer first-aid or medical aid as necessary 
• Develop training and rehabilitation programs tailored to athletes' needs 
• Attend all Rosati-Kain Academy games/matches/meets, including volleyball in the fall, basketball & cheer in the winter, and soccer & lacrosse in the spring 
• Be available for athlete examinations and injury progression assessments at practices as needed 
• Refer athletes to appropriate medical personnel when necessary 
• Assist and monitor injured players as they progress through recovery 
• Maintain comprehensive records related to athlete condition, training, and treatment plans 
• Support the Athletic Director in ensuring athletes have completed necessary medical forms prior to participation 
• Monitor ongoing medical conditions for athletes with known health concerns outlined in their files.

Qualifications:

• Previous experience in Athletic Training or a similar role
• Thorough understanding of high school athletics, injuries, and treatment options
• Proficiency in first-aid treatments, massage, physical therapy techniques, and equipment operation
• Detail-oriented, analytical, and attentive mindset
• Strong interpersonal, problem-solving, decision-making, and communication abilities
• Valid license or certification
• Bachelor’s degree or equivalent background in athletic training

To Apply: Please submit:

• CV/resume 
• Cover letter outlining interest in RKA and the position
• A list of three professional references

Send all materials to [email protected] with "Athletic Trainer" in the subject line.

Overview: Rosati-Kain Academy is seeking a Theater Director for our Fall Play and Spring Musical. The Theater Director works to cultivate student interest and passion for performing arts while managing all stages of the production from design and pre-production through rehearsal and final performances. This role is responsible for both the dramatic and creative aspects as well as the logistical and budgetary functions. The Fall Play will be performed at Rosati-Kain on November 22-23, 2024, and the Spring Musical is scheduled for March 7-8, 2025.

Minimum Requirements:

• Passion for theater education and performing arts
• Commitment to fostering creativity, confidence, and teamwork in students
• Experience directing theater productions
• Excellent organizational skills with ability to manage multiple tasks and deadlines effectively
• Excellent communication and interpersonal skills, with the ability to work collaboratively with students, faculty, and community members. 
• Knowledge of all stages of theater production as well as best practices in teaching acting, singing, and production
• Proficiency in stage direction, acting techniques, and production management. 
• Knowledge of theatrical lighting, sound, set design, and costume design concepts
• Excellent interpersonal skills and ability to motivate and inspire adolescents
• Bachelor's degree in Theater, Performing Arts, English or related field. 

Job Responsibilities:

• Production Planning and Coordination:
  • Develop a comprehensive production schedule for each production, including auditions, rehearsals, and performances.
  • Select appropriate scripts and musicals in collaboration with school administration.
  • Coordinate all aspects of production, including casting, set design, costume design, lighting, sound, and stage management.
• Directing and Instruction:
  • Lead auditions and cast students in appropriate roles based on talent and suitability.
  • Provide guidance and instruction to student actors, helping them develop their performance skills and stage presence.
  • Direct rehearsals with professionalism, creativity, and attention to detail, ensuring that all aspects of the production come together seamlessly.
• Collaboration and Communication:
  • Work closely with the music department for musical productions, coordinating vocal rehearsals and orchestral accompaniment.
  • Collaborate with the technical crew, including set builders, costume designers, and lighting technicians, to bring the vision of the production to life.
  • Communicate effectively with students, parents, faculty, and community members regarding auditions, rehearsal schedules, performances, and other relevant information.
• Promotion and Outreach:
  • Assist in promoting productions through various channels, including social media, school newsletters, and community outreach.
  • Organize special events, such as preview nights or workshops, to engage the community and generate interest in the theater program.

To Apply: Please submit:

• CV / resume
• Cover letter explaining interest in RKA and the position
• A list of three professional references

Send all materials to [email protected] using the position you are seeking in the subject.

Business Manager

Job Description: Rosati-Kain Academy (RKA) seeks a dedicated and efficient Business Manager to support the school's successful operation. The Business Manager will ensure the timely provision of services, equipment, and supplies necessary for the school’s success, working collaboratively with the President, Admissions staff, Advancement staff, the RKA Board of Directors, and other stakeholders. This role requires managing all non-academic operations with integrity, compliance, and excellent customer service, fostering a positive and professional environment.

Reporting directly to the President and the Board of Directors, the Business Manager will play a key role in building the school budget, achieving financial goals, and managing human resources and other non-academic activities. The Bookkeeper and the Facilities Manager will report to the Business Manager. Key responsibilities include proposing and implementing improvements for non-academic operations, developing and enforcing policies, ensuring compliance with all applicable laws, and keeping the President and the Board regularly informed on business, operational, and financial matters. The Business Manager will also manage potential claims and liabilities, serve as a liaison for the Board of Directors Finance Committee, identify and manage grant opportunities, collaborate with accountants and attorneys, and oversee facilities, IT, maintenance, security, insurance, and employee benefits.

In the realm of human resources, the Business Manager will collaborate on annual updates for faculty and staff handbooks, manage employee benefits, payroll, health insurance, and retirement plans cost-effectively, review and improve job application forms, and prepare employment agreements and job descriptions. Regarding facilities, the Business Manager will work with the Facilities Manager on operations, budgeting, future planning, and contract preparation.

The role also involves identifying and arranging the purchase or lease of supplies, services, and equipment, ensuring technology hardware and software are functional, addressing IT issues, and managing financial operations including budgets, tax returns, bank accounts, investments, income, expenses, and financial reporting. Additionally, the Business Manager will support fundraising activities, ensure compliance with grant and donor restrictions, manage expense reimbursements, and solicit and evaluate insurance proposals.

The Business Manger should embrace the mission of Rosati-Kain Academy, be passionate about managing the non-academic aspects of the school with excellence, and demonstrate a strong commitment to teamwork and collaboration.

Qualifications: 

• 5+ years in small business, financial, or accounting management, or experience with non-profit organizations and educational institutions,
• a bachelor’s degree or higher in Accounting, Finance, or a related field,
• effective people management skills,
• the ability to quickly analyze issues and learn new skills,
• operational experience with financial software and systems (preferably Paylocity and QuickBooks), proficiency in Microsoft Office (Excel, Word, PowerPoint),
• strong communication skills,
• experience in grant writing and funding applications.

To Apply: Please submit:

1. CV/Resume
2. Cover Letter 
3. A list of three professional references

Send all materials to [email protected] using Business Manager in the subject. 

Bookkeeper

Overview: The Bookkeeper is responsible for maintaining accurate financial records for the school, ensuring compliance with financial policies, providing timely financial reports and managing day to day deposits and disbursements. This role requires a thorough understanding of QuickBooks Online and the ability to manage various financial tasks, including accounts payable, accounts receivable, payroll, financial reporting, and assisting families and staff with financial aid applications and tuition payments and payment plans.

Job Responsibilities:

General Setup and Accounting Records:

• Understand the account and school setup steps and maintain a general knowledge of the major areas of the QuickBooks Online application.
• Create and maintain QuickBooks Online school data.
• Create and maintain QuickBooks Online users, and set and maintain the appropriate access levels.
• Export periodic backups of the QuickBooks Online school data.
• Create and maintain vendor records, including contact information, payment terms, and any other information required.
• Collaborate with the Business Manager to create and maintain payroll accounts, including employee contact information, payroll salary or rate information, related employment data, W-4s and other new hire paperwork.
• Maintain W-4s for all independent contractors and other contractors where required.
• Work with outside accountants to prepare 1099s for contractors where required.
• When requested, provide instructions for wire transfers and ACH deposits to operating and investment accounts.

Transactions:

• Ensure that the school’s Financial Policies as established by the Business Manager are followed in their entirety.
• After approval by the Business Manager, issue payments by check in QuickBooks Online, by hand, or through the school’s bank or electronically or by credit card where appropriate.
• Record in QuickBooks and properly characterize all disbursements, including credit card and electronic disbursements.
• Ensure that receipts and/or invoices are on file for all credit card and other disbursements.
• Ensure that contracts are on file for all non-payroll recurring disbursements.
• Manage and pay bills received from vendors in a timely manner.
• Create and maintain time tracking records and calculate overtime pay for employees where applicable.
• Keep records of and deposit cash and checks after Business Manager approval.
• Work with and maintain communications with outside accountants as needed or requested.
• Serve as liaison with outside auditors.
• Work with the payroll service to prepare payroll and record/import payroll transactions; properly characterize all payroll disbursements as salaries, employee-paid taxes, employer-paid taxes, expense reimbursements, and employee deductions in accounting software.
• Record in QuickBooks and properly characterize all income, including grants and donations, received by cash, check, or electronic means.
• Record, disaggregate and properly characterize aggregate bank deposits from donation software, auction software, credit cards, Venmo, PayPal and other similar sources.

Reporting and Reconciliation:

• Track the cash balance and provide bi-weekly cash flow reports to the Board Treasurer, the President and Business Manager
• Prepare monthly financial reports for the Board of Directors in format as directed by the Business Manager.
• As requested, customize reports for the President, Business Manager outside accounting experts, government agencies, outside payroll services, and other interested parties, including account balances, income and expense figures, and transactional reports.
• Reconcile bank accounts and perform account analysis on asset and liability accounts.
• Monitor investment accounts.
• Prepare or cause to be prepared “mark-to-market” analysis of all investment and bank accounts as recommended by outside accountants.
• Work with payroll service to ensure payroll tax deposits are made and create and file payroll tax reports.
• Ensure that sales tax exemption certificate is maintained and provided to all vendors charging sales tax.
• Prepare other reports as requested by the President or Business Manager.

Financial Aid and Tuition Management:

• Work with the Admissions Director to create and maintain tuition records, including contact, delivery, and payment information.
• Prepare, update and maintain tuition spreadsheet showing each student for each school year, tuition to be paid by each student’s family, outside scholarships awarded, financial aid/scholarships awarded by RKA, and fees due and paid.
• Assist parents and admissions staff in completing financial aid applications and establishing payment plans; add or ensure that family-paid tuition amounts are properly entered in payment plans.
• Assist in determining annual financial aid amounts for all students requesting financial aid.
• Assist with the management and analysis of student and family data in financial aid applications and tuition payments and payment plans.
• Ensure that tuition is paid when due either by a payment plan in a tuition management system such as FACTS or by check; maintain records of all payments made outside of the tuition management system.
• Track payments of outside scholarships and verify amounts.

• Ensure that registration and other fees are paid when due; maintain spreadsheet by student of all fee payments.
• Assign scholarships from investment accounts and other discretionary scholarship donations to specific students, based on amount of school financial aid agreed to.

Interfaces and Miscellaneous:

• Answer questions from vendors, employees, and customers about their bills, paychecks, and invoices.
• Work with Business Manager to approve or modify all requests for expenditures by faculty and staff.
• Update annual operating budget to reflect actual costs when available to replace estimated costs.
• Transfer funds from savings to checking accounts and vice versa to ensure that sufficient funds are available in the checking account to pay pending disbursements and ensure that maximum amounts of interest are earned on savings account.
• Ensure that disbursements are made only from the checking account.
• Each morning, clear ACH and direct pay exceptions in online banking application.
• Perform miscellaneous job-related duties as assigned.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 1-3 years of experience in bookkeeping, preferably in an educational setting.
• Proficiency in QuickBooks Online and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy in work.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills.

To Apply: Please submit:

1. CV/Resume
2. Cover Letter 
3. A list of three professional references

Send all materials to [email protected] using Bookkeeper in the subject. 

Administrative Assistant

Job Summary: The Administrative Assistant provides administrative support to the Principal and Business Manager.  This role demands excellent organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will have exceptional communication abilities, a strong attention to detail, and the capability to handle sensitive information with the utmost confidentiality.

Key Responsibilities:

1. Administrative Support:
   • Maintain and organize various files and records, both electronic and physical.
   • Assist in the main office answering phones, deliveries, and welcoming visitors in the absence of the Office Manager.
   • Maintain and update staff databases and records.
   • Generate reports and data analysis as required by the Principal and Business Manager.
   • Ensure data confidentiality and integrity in compliance with school policies and regulations.
   • Make copies of documents as requested by other staff.
   • Prepare and edit correspondence, communications, presentations, and other documents as requested.
   • Perform other activities as requested by the Principal and Business Manager.
2. Business Manager Support:
   • As requested by the Business Manager, update and manage payroll system, including calculation of time to be paid and overtime.
   • Prepare and distribute employment agreements at the direction of the Business Manager.
   • Prepare and distribute enrollment contracts and tuition correspondence at the direction of Admissions staff and Business Manager.
   • Scan personnel documents and organize and maintain personnel files.
   • Scan financial documents and organize and maintain financial files (including contracts for equipment and services and payments for such equipment and services)
   • Perform other administrative functions as requested by the Business Manager.
   • Manage the Business Manager’s schedule, including appointments and meetings.
3. Principal Support:
   • Working with the Registrar, prepare reports as required by the Archdiocese and other oversight organizations.
   • Assist the Principal in preparing for and implementing activities required by accreditation body.
4. Meeting and Event Coordination:
   • Assist with planning, coordinating, and executing education-related school events, meetings, and functions, including awards ceremonies, parent-teacher conferences, committee and board meetings.
   • Prepare agendas, materials and presentations for education-related events and meetings.
   • Manage logistics for education-related events, including venue setup, catering, and equipment.
   • Record and distribute meeting minutes and follow up on action items as needed.
   • Assist Advancement staff with preparation and implementation of fundraising-related events.
   • Assist Admissions staff with preparation and implementation of admissions-related events.
   • Assist Alumnae coordinator and other staff with preparation and implementation of alumnae events.
5. Project Management:
   • Assist with the planning and execution of special projects and initiatives as directed by the Principal and Business Manager.
   • Conduct research and compile information for reports and presentations as directed by the Principal and Business Manager.
   • Monitor project timelines and deliverables to ensure timely completion.
6. Communication:
   • Maintain positive relationships with faculty, staff, students, parents, and external partners and provide excellent customer service.
   • When requested, coordinate and facilitate communication between the Administration, faculty, staff, students, and parents.

Qualifications:

• Successful experience in an assistant or similar administrative role, preferably in an educational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Pdf Professional and other office software.
• Ability to quickly learn other business software programs.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion in handling confidential information.

To Apply: Please submit:

1. CV/Resume
2. Cover Letter 
3. A list of three professional references

Send all materials to [email protected] using Administrative Assisatnt in the subject.